Privacy policy

Orphan Trust Japan Co., Ltd. (hereinafter referred to as "the Company"), in view of the importance of protecting personal information, the Act on the Protection of Personal Information (hereinafter referred to as the "Personal Information Protection Act") and other relationships. We will comply with laws and regulations, establish a personal information management system based on the "Co-creation Future Group Ethics Code" and personal information handling rules, and handle personal information appropriately.

What is personal information?

Personal information in this privacy policy is the name, address, telephone number, gender, e-mail address, occupation / position, etc. of the person provided to us, and one or more of these may be combined. Means personally identifiable information.

Acquisition and handling of personal information

We will acquire personal information properly and fairly, and when acquiring it, we will specify the purpose of use in advance. We will handle personal information to the extent necessary to achieve the purpose of use notified or announced in advance.

About provision of personal data

We will not provide or disclose the personal data we hold to third parties except in the following cases.

• When the consent of the person who provided it is obtained
• When processed into a state where an individual cannot be identified as statistical data
• When it is deemed appropriate for our group companies to respond
• When providing or disclosing in accordance with the provisions of laws and regulations
• When providing information in compliance with the procedures stipulated in Article 23, Paragraph 2 of the Personal Information Protection Law

Purpose of use of personal information

Click here for the purpose of using personal information

About management of personal data

We will establish and maintain a personal data management system in compliance with the following.

• We will endeavor to maintain the accuracy and up-to-dateness of the content of personal data.
• We will take appropriate security management measures to prevent leakage, loss, destruction, falsification, etc. of personal data, unauthorized access, and other security management of personal data, and strive to maintain it.

About enlightenment about personal information protection

We will raise awareness and thoroughness among officers and employees of the importance and necessity of protecting personal information.

Inquiries about retained personal data, notification of purpose of use, disclosure / correction / suspension of use, etc.

We will promptly respond to inquiries about personal data held by us, notification of purpose of use, disclosure / correction or suspension of use, etc. from the person himself / herself within a reasonable range.

* If you contact us and request disclosure of retained personal data, please see "Procedures for requesting disclosure of retained personal data".

Safety management measures

Personal information entrusted to us by the person himself / herself will be prevented from unauthorized intrusion into personal information, loss, destruction, falsification and leakage of personal information by taking organizational, physical, human and technical measures. increase.

(Organizational safety management measures)
We have set up a person in charge of handling personal data, and have established a reporting and communication system to the person in charge when we grasp the facts or signs that violate the law or handling rules.

(Personal safety management measures)
We provide regular training to officers and employees regarding points to note regarding the handling of personal data.

(Physical safety management measures)
If we take measures to prevent theft or loss of equipment, electronic media, documents, etc. that handle personal data, and carry the equipment, electronic media, etc., including when moving within the office, personal data will not be easily revealed. We will implement such measures.

(Technical safety management measures)
We have implemented access control to limit the scope of the person in charge and the personal information database we handle, and have introduced a mechanism to protect the information system that handles personal data from unauthorized access or software from the outside.

Privacy policy changes

We will comply with laws and regulations regarding the protection of personal information, and will review and improve the policies for each of the above items as appropriate.
Therefore, please note that the policies for each of the above items are subject to change without notice.
The revised privacy policy will be posted on this website.

The above
Established on December 1, 3rd year of Reiwa
Revised on April 1, 4th year of Reiwa

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Procedures when requesting disclosure of retained personal data, etc.

・Contact point for inquiries regarding various procedures related to personal information held by the Company

Phone number: 03-3419-7811
Contact department: Toho Holdings Co., Ltd. General Affairs Department Personal Information Protection Section
* Inquiries regarding telephone procedures are accepted from 8:30 to 17:00.
(However, Saturdays, Sundays, and holidays and the summer and winter holidays specified by the Company are excluded.)
Company Address: 1-9-2
Marunouchi, Chiyoda-ku, Tokyo 100-6613
Grant Tokyo South Tower 12F
Representative: President Nakata Shigeki

・Request method for disclosure, correction, suspension of use or suspension of provision to a third party

If you request us to notify you of the purpose of use of personal information, disclose / correct it, suspend its use, or suspend the provision of personal information to a third party based on the "Act on the Protection of Personal Information", please use the prescribed invoice. Please fill in the required items and send it by mail.

1. Mailing address
5-2-1, Daizawa
　　, Setagaya-ku, Tokyo 155-8655
　　Toho Holdings Co., Ltd.
　　General Affairs Department Personal Information Protection Section
Click here for "Invoice for Disclosure / Correction of Personal Information"

2. Identity Verification Procedure In
order to thoroughly protect the privacy of the individual, when a request is made, we will always confirm whether the request is from the individual or his / her agent. I have.
If we cannot confirm that the request is from the person or his / her agent, we will not be able to respond to the request. Please also enclose the following documents.
The following documents enclosed will be copied. Please note that the documents will be managed in accordance with our information management standards and will not be returned.

(1) Identity verification
A copy of your
driver's license or passport If you do not have a driver's license or passport, a copy of your family register (extract), resident's card, health insurance certificate, or pension certificate

(2) Agent verification (Legal agent) A copy of the family register or a copy of the referee
(voluntary agent) A power of attorney stamped with the person's seal and a certificate of registration of the person's seal

3. Fees
(1) Fee amount When
requesting notification or disclosure of the purpose of use of personal information, please bear the fees specified below.
Fee: Flat rate of 500 yen

(2) Payment method
Please pay by postage stamp or postage stamp.
Please enclose it with the prescribed invoice and identification documents.

Our response to your request

We will reply to you by the specified method within 2 weeks after the required documents arrive at our company.

The above
Established on December 1, 3rd year of Reiwa
Revised on April 1, 4th year of Reiwa

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[Purpose of using personal information]

We collect and handle personal information in order to achieve the following purposes of use.
When it becomes necessary for us to use the personal information provided for purposes not listed below, we will obtain the consent of the individual in advance.

[Purpose of using personal information about shareholders]

• Response to the exercise of rights based on commercial law-related laws and regulations
• Sending and contacting business reports, handouts such as resolution notices, and notices based on the provisions of the Commercial Code, etc.
• Identity verification

[Purpose of using personal information about business partners, related organizations, and government agencies]

• Exercise of rights and fulfillment of obligations under contract with us
• Collection and provision of information on the proper use of pharmaceutical products sold by the Company
• Collection and provision of information on the quality, safety or efficacy of pharmaceutical products sold by the Company
• Collection and provision of medical information, academic information, etc.
• Collection and provision of information related to products and services handled by the Company
• Information collection, information provision and response when there is a need to collect pharmaceutical products or when an accident occurs.
• Notifications and reports to government offices, etc.
• Sending and contacting based on the address book such as name, address, job title, telephone number, email address etc.
• Identity verification

[Purpose of using personal information about officers and employees of affiliated companies]

• Sending and contacting based on the address book such as name, address, job title, telephone number, email address etc.
• Identity verification

[Purpose of using personal information about users of the inquiry window]

• Examination, investigation and response of the contents of consultation, contact, etc.
• Identity verification

[Purpose of using personal information about our officers and employees, part-timers, part-time workers, retirees, etc. and their families]

• Employment management such as personnel affairs, welfare, capacity development, etc.
• Administrative procedures for general affairs, accounting, systems, etc.
• Notification, provision and reporting to mutual aid associations, health insurance associations, pension funds, participating organizations and affiliated companies, etc.
• Business communication or information exchange ・ Notification and reporting to government offices based on laws and regulations
• Identity verification

Established on December 1, 3rd year of Reiwa
Revised on April 1, 4th year of Reiwa